The Horizon Style Guide

3-point: not "three-point"

a lot: two words

among: not “amongst,” used when there are more than two

academic titles: Faculty should be identified by rank and department. This identification should be after the name: Ron Allman, associate professor of journalism, is the adviser. Do not use “Dr.” except for in quotes.

Academic Success Center: No longer the “University Division”

administration offices: Refer to specific offices by building and room: Student Affairs is located in University Center South, room 155. Refer to the area where most of the administration offices are as the “administration offices area” – do not capitalize.

Athletics: Only capitalize when referring to the department. Lower case generalizations.

bold text: Do not use bold text.

breezeway: Do not capitalize. State location of the breezeway: The meeting will take place in the breezeway in front of the administration offices.

building names: Buildings on the IU Southeast campus will be referred to outside of direct quotes as follows:

• Activities Building (not “gym”)
• Children’s Center
• Crestview Hall
• Forest Lodge
• Grove Lodge
• Hausfeldt Building
• Hillside Hall
• Knobview Hall
• IUS Library (not “New Library,” “Library Building” or any other variations; capitalized only when “library” follows “IUS,” lowercase in all other references)
• Life Sciences Building
• Meadow Lodge
• McCullough Plaza (not “Clock area”)
• Ogle Center
• Orchard Lodge
• Service Building
• Physical Sciences Building
• University Center North
• University Center South (not “old Library” or “old Library Building”)
• University Grounds coffee shop
• Woodland Lodge

To refer to a room, state the building’s name followed by a comma, the word “room” then the number: Crestview Hall, room 117.

canceled

chancellor: Do not capitalize “chancellor” unless it is used before a name: Chancellor Sandra Patterson-Randles. Do not use “chancellor” on second reference – use only the last name.

Clarksville: Stands alone when referring to Clarksville, Ind.

coach: Do not capitalize. Do not use as a courtesy title: Farris, not Coach Farris or coach Farris on second reference unless in quoted material, then it’s coach Farris.

community adviser: Do not use as a title before a name. Do not use “CA” unless in a direct quote.

courtesy photos: Avoid using or submitting photos taken by a source. Take your own photos.

Corydon: Stands alone when referring to Cordon, Ind.

commas: The Horizon does not use serial commas: I like apples, oranges and pears.

cutlines: Cutlines are not indented if they are one line. Multiple-line cutlines are indented. The first sentence of a cutline is in present tense. All other sentences are in past tense.

days and dates: When using the days of the week, the exact date must also be given: He went on Monday, Oct. 13. Do not use “today,” “yesterday” or “tomorrow.” Use exact dates since we do not know when readers will be reading The Horizon. Only use the year if not referring to this year.

departments and programs:

Advertising Program
Allied Health Program
Education Leadership Program
Elementary Education Program
Expository Writing Program
Honors Program
Informatics Program
International Programs (note the “s”)
International Studies Program
Nursing Program (in the School of Nursing)
RN-BSN Mobility Program
Secondary Education Program
Special Education Program
Transition to Teaching Program
Volunteer Programs (note the “s”)
Women and Gender Studies Program
Department of Biology
Department of Chemistry
Department of Communications
Department of Computer Science
Department of Criminal Justice
Department of English
Department of Fine Arts
Department of French
Department of German
Department of History
Department of Japanese
Department of Journalism
Department of Mathematics
Department of Modern Languages
Department of Music
Department of Philosophy
Department of Physics
Department of Political Science
Department of Psychology
Department of Sociology
Department of Spanish
Department of Theater
Physical Plant

Dining and Conference Services: Not “Food Services”

dorms: Use residence halls, not "dorms" or "lodges."

Dr.: Follow AP Style. The title “Dr.” should only be used with those of the medical profession or in direct quotes when referring to the academic title.

e-mail: an exception to AP Style.

figures: In general, numbers one through nine are spelled out. The numbers 10 and greater use the figure. An exception is numbers at the beginning of a sentence are usually spelled out. Money terms usually use the figure: 5 cents, $2, $1.50, $100,000. Hours and temperatures usually use the figure: 5 degrees, 10 a.m., 1:15 p.m. Percents use figures: 23 percent. Consult the AP Stylebook for correct usage.

First-Year Seminar: “FYS” acceptable on second reference and in headlines. Note the hyphen between “First” and “Year.”

Floyds Knobs: Stands alone when referring to Floyds Knobs, Ind.

Grenadiers

Gus Grenadier: “Suds” is acceptable in humor pieces.

The Horizon: “The” is capitalized.

Information Technology: This office is under Administration and Finance as well as the Chancellor's Office. Its head is the chief information officer of Information Technology. Do not capitalize “chief information officer” unless it is used before a name: Chief Information Officer of Information Technology Tom Sawyer. Avoid using long titles such as this before a name. Information Technology includes Technical Services, Support Services and Communication and Special Projects. Each unit has a director.

Institute for Learning and Teaching Excellence: ILTE is acceptable on second reference and in headlines.

Internet

italics: Do not use italics.

IU: Do not use periods. Do not use as a noun referring to IU Bloomington. Only use “IU” as an adjective: IU faculty.

IU dance team: No longer called the “Red Edition.”

IUS: “IUS” is used only as an adjective: IUS campus, IUS professors. The campus is referred to as IU Southeast except in direct quotes. “Indiana University Southeast” is acceptable, but not preferred. There are no periods. Do not make “IUS” possessive — useIU Southeast’s. IUS may be used in a headline.

IUS Police: Not University Police. Lower case police alone. Use IUS Police Department when referring to the police office in the University Center South.

Jeffersonville: Stands alone when referring to Jeffersonville, Ind.

Kentucky Intercollegiate Athletic Conference: KIAC is acceptable on second reference and in headlines.

libero: A libero is a defensive specialist on a volleyball team. Do not use both “libero” and “defensive specialist” – it is redundant. A libero usually wears a different colored uniform.

Life Sciences

Louisville: Stands alone when referring to Louisville, Ky.

Multicultural Student Union: Do not hyphenate. MSU is acceptable on second reference but not in headlines.

National Association of Intercollegiate Athletics: NAIA is acceptable on second reference and in headlines.

New Albany: Stands alone when referring to New Albany, Ind.

Office of Equity and Diversity

over vs. more than: “Over” is a spatial relationship: The plane flew over the house.“More than” should be used when referring to a greater or higher number of items, money: We have more than 200 used cars in stock.

parking lots: Refer to the lots by name — Evergreen West Parking Lot, Evergreen East Parking Lot, Woodside Parking Lot, Central Parking Lot, Dogwood Lot, Hickory Lot, Hawthorne Parking Lot, Sycamore Parking Lot, Magnolia Parking Lot

phone numbers: Use figures and hyphens: 812-941-2253. Call the number as part of the editing process.

Physical Sciences

room names/areas: Named rooms at IU Southeast will be referred to as follows:

• Adult Student Center
• The Commons (where you eat food)
• Food Court (where you buy food)
• Frisbee Field or “the area known as Frisbee Field”
• Game Room
• The Horizon newsroom
• IUS Bookstore (capitalized only when “bookstore” follows “IUS,” lowercase in all other references)
• IUS Lake (not “IUS Pond”)
• Koetter Sports Softball Complex
• Koetter Sports Baseball Complex
• resident halls — use the name of the building (see above). Only use “lodges” in quoted material. Use “dorms” as a generic term for resident halls.
• Student Involvement Center
• University Grounds coffee shop

room numbers: Rooms will be referred to by building name followed by a comma and the word “room” before the cardinal number: Crestview Hall, room 209, is too small.

said: Use “said” in all attribution. “According to” is only acceptable when referring to inanimate objects: There are no refunds according to the sign. According to the police documents, the man was shot. “Said” is a verb and should follow the source in an attribution except with a person’s title is long: “We need help,” Ron Allman, Horizon adviser, said. Avoid “said that” since the “that” is not needed.

School of Arts and Letters

School of Business

School of Education

School of Natural Science

School of Nursing

School of Social Sciences

spacing: Do not double space between sentences. Do not double space between paragraphs. Use a tab at the beginning of a new paragraph.

student identification: All students should be identified by major and class standing: Claire Munn, journalism junior, ran in the race.

toward: not towards

third floor reading gallery: Do not capitalize when referring to the meeting area on the third floor of the IUS Library. They need to name this area someday.

UCard

university: Lowercase the word unless used as part of a full name: Indiana University, the university.

University Communications: This is the university's public relations department. It has a director and is part of both Alumni and Community Relations and the Chancellor's Office. Currently, the director is also a special assistant to the chancellor: Jenny Johnson Wolf, director of University Communications and special assistant to the chancellor.

University of Louisville: Not “U of L” except in direct quotes, then there are spaces between “U,” “of” and “L.”

Until: Do not use til, till or ’til

Veterans Program

vice chancellor of Academic Affairs: Do not capitalize “vice chancellor” unless it is used before a name: Vice Chancellor of Academic Affairs Gilbert Atnip. Avoid using long titles such as this before a name. Note: Atnip chooses to use "Gilbert" as his first name.

vice chancellor of Administrative Affairs and Finances: Do not capitalize “vice chancellor” unless it is used before a name: Vice Chancellor of Administrative Affairs and Finances Dana Wavle. Avoid using long titles such as this before a name.

vice chancellor of Alumni and Community Relations: Do not capitalize “vice chancellor” unless it is used before a name: Interim Vice Chancellor of
Alumni and Community Relations Jerry Wayne. Avoid using long titles such as this before a name. Note: Wayne is currently the interim vice chancellor.

vice chancellor of Student Affairs: Do not capitalize “vice chancellor” unless it is used before a name: Vice Chancellor of Student Affairs Ruth Garvey-Nix. Avoid using long titles such as this before a name.

Web page

Web, World Wide Web

website

Writing Help Center: In Knobview Hall. Refer to the library area as the “Writing Help Desk.”

Writing Help Desk: In the IUS Library